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How to Review and Edit Timesheets

Discover How to Review and Edit Employee Timesheets

If employees in the field make mistakes when entering their timesheets, you can review and edit timesheets in the ClockShark website or the mobile app to make sure time is recorded accurately.

Only administrators or employees with manager permissions can edit timesheets.

Edit time in the ClockShark website

ClockShark-Review-Timesheet

To edit a timesheet:

  1. Go to Time > View.
    • You can change the time period by clicking the date on the top left. 
    • Click the filter icon in the top right to filter for specific departments, locations or employees.
  2. Click a timesheet. 
  3. Click the pencil icon next to a shift.
  4. Under Alerts, select the check box to ignore any alerts.
  5. Under Shift, adjust the start and end times if needed.
  6. Edit any other details and click Save.

Any changes made in a time card are permanently recorded in your audit log for security purposes.

The following icons might appear on timecards:

Notes

This timesheet has notes added to it.

Edited

This timesheet has been edited since it was first created.

Lunch

This timesheet includes a break.

Shift exception

Something unexpected has happened, such as:

  • Employee forgets to clock out (shifts are automatically ended after 23+ hours when an employee forgets to clock out).
  • Employee is scheduled for a particular time, but clocks in more than 15 minutes early.
  • Employee is scheduled for a particular time, but clocks out more than 15 minutes late.
  • Employee is scheduled for a particular time, but clocks in more than 15 minutes late.
  • Employee is scheduled for a particular time, but clocks out more than 15 minutes early.
  • Employee clocks in for work, but is not scheduled.
  • Employee is scheduled but does not clock in.
  • Employee finishes a shift, but the time period has already been approved.
  • Employee clocks in while out of bounds to a certain job site.
  • A shift was detected while using a mock GPS location.
  • An unrecognized employee tried to clock in via the Kiosk Clock.

Edit time in the mobile app

To edit time in the mobile app:

  1. Open the menu and tap Timesheets.
  2. By default you are viewing your own timesheet. To view timesheets for other employees, tap your own name and select a different employee from the list.
  3. Use the arrows on the sides of the date to change the date.
  4. Tap a shift and tap the pencil icon to edit shift details.
  5. Tap Save Time when you’re finished editing.

To change a different employee’s timesheet, tap the Back button until you return to the employees list.

Any changes made in a time card are permanently recorded in your audit log for security purposes.