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How To Setup Overtime Rules

Easily handle complicated overtime rules in just a few clicks

With overtime rules, ClockShark can automatically calculate employee overtime.

If you have the Standard plan, you can choose a default overtime rule for your whole company.

If you have a Pro plan, you can create multiple overtime rules and apply them to different groups of employees.

Set up overtime for Standard ClockShark

If you have a Standard plan, set a default overtime rule that will be applied to all employees.

Go to Admin > Company > Payroll and Overtime and select one of the options that are available.

Screenshot 2026-02-06 141947 (1)

The options available by default are:

Weekly Overtime Set the maximum number of hours in a week an employee can work before overtime starts.
Daily Overtime Set the maximum number of hours in a day an employee can work before overtime starts.
Daily Doubletime Set the maximum number of hours in a day an employee can work before doubletime starts.
Saturday Overtime Options Treat all hours worked on Saturday as regular, overtime, or doubletime.
Saturday Overtime Options Treat all hours worked on Sunday as regular, overtime, or doubletime.

To create your own overtime rules and assign them to different employees, you need to upgrade to a Pro plan.

Create overtime rules for Pro ClockShark

Before creating overtime rules, make sure you have departments and locations set up. This makes it easier to assign overtime rules to large groups of employees. Learn more about departments and locations in Using Departments and Locations.

ClockShark-Edit-Overtime-Rules

To create an overtime rule:

  1. Go to Admin > Company.
  2. Go to Payroll and Overtime.
  3. Click + Rules.
  4. Enter the Name of the overtime rule.
  5. Enter the number of hours for Weekly Overtime, Daily Overtime, and Daily Doubletime.
  6. Select Saturday Overtime Options and Sunday Overtime Options.
  7. If you want this to be the default overtime rule used for most employees, select Set as company default. This overtime rule will then be automatically assigned to any new employees, until they are assigned to a different overtime rule.
  8. Click Next.
  9. Click Employees / Departments / Locations to assign individual employees, or all employees in a department, or all employees in a location.
  10. Click Save.

Screenshot 2026-02-06 142503 (1)

When you change an overtime rule or turn the overtime rules on or off, the change will affect all pay periods. All pay periods and reports (both past and future) will display the new overtime setting.

Assign overtime rules to employees

When adding or editing an employee, you can assign an overtime rule on their employee details page.

To assign overtime rules to employees:

  1. Go to Admin > Employees > +Add Employees. Or open an existing employee.
  2. Under Overtime Rules, select the overtime rules you want to assign.
  3. Click Add Employee / Update Employee at the bottom.

Learn more about employees in Adding Employees.