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How to Export Time to QuickBooks

Learn how to export time from ClockShark into QuickBooks Online and Desktop

 

After you have set up the QuickBooks integration, you can export time from ClockShark to QuickBooks. Learn more in Using the QuickBooks Online Integration and Using the QuickBooks Desktop Integration.

Before exporting time, you should always review your timesheets to make sure the data is accurate. You can also approve your Timesheets before exporting them with our Timesheet approvals feature. Learn more in How to Use Timesheet Approvals.

The steps for exporting time are mostly the same for both QuickBooks Online and QuickBooks Desktop.

Export time to QuickBooks

ClockSharks-QuickBooks-Export

To export time to QuickBooks Online or QuickBooks Desktop:

  1. Go to Time > View.
  2. Click Export to QuickBooks.
    • Confirm the Date Range.
    • Review and fix any mapping errors.
  3. Click Export.

If you are integrated with QuickBooks Online, your timesheets will now appear in QuickBooks Online.

Exporting errors

Yellow warning

You will receive it when:


  • If ClockShark jobs or tasks with time are not mapped.
  • If the Enable Timesheet Approvals setting has been ticked, but the job or task has not been approved yet.
  • ClockShark accounts with PTO or Sick Time Policies with time recorded for the date range that are not mapped.
  • And more.

It’s not required to have the jobs and task mapped, unless you’re exporting time in ClockShark as billable.


Yellow warning messages will not prevent you from exporting.

Red error

You will receive it when:

  •  Employees with time are unmapped.
  • If you’re exporting time as billable, and a job or task is not mapped.
  • And more.

This error will prevent you from exporting until you map the employee.

Configure Mappings

Click to access the View & Edit Existing Mappings page and update your mapping settings.

  

If you need to exclude employees' tracking time in ClockShark from the export, contact the ClockShark Support team to get more information.

If you are integrated with QuickBooks Desktop, your timesheets are ready to be exported to the web connector. Learn more in How to Run the Web Connector.