Biweekly updates on new bug fixes, enhancements, feature releases, and more!
May 12th, 2021
Quotes, Invoices, & Payments
A soft launch for the Quotes, Invoices, & Payments feature. For a limited time this is available to all plans and to all users. You can create Quotes for your customers, convert them into Jobs, then Invoice based on the time worked in ClockShark, and get paid online through ClockShark Payments or record payments manually. Learn more about this feature here.
Navigation Redesign
The "Admin" menu was growing very long and it was hard to use or find anything in the list. We designed a new navigation layout to help separate things into more meaningful categories. The "Time" section now includes Schedules, Timesheets, Approvals, Time Off, and more. The "Work" section includes Customers, Jobs, Tasks, Quotes, and Invoices. The "Admin" section is still the go-to area for managing your team, company-wide settings, and feature-specific settings. The Notifications page was renamed "Alerts and Reminders" to not confuse it with our notification bell area. The Who's Working Now page is also easier to get to now. Employees will be able to view the Jobs and Customers they have access to online, just like they can on the mobile app. Employees with manager permissions won't see the "Admin" menu now either.
Timesheet Alerts Report
This new report allows you to get a summary of all the alerts that appear on the timesheets, and well as a detailed breakdown for each employee shift. Read more in this help article.
April 13th, 2021
Scheduler Warning
We will now provide a warning when you are attempting to schedule a job or task that the employee does not have access to. This matches behavior on the mobile app.
Bug Fixes
Fixed a bug where scheduler warnings were being misapplied when the access was around a department or location. Other bugs fixed were around a QBO customer not being imported due to a long website address and notifying schedule updates incorrectly.
Enhancements
Two enhancements include adding a "fax" option for contacts and moving the referral link under the user initials.
March 30th, 2021
Reports Landing Page
Our number of reports has been growing and the old display was hard to use. We created a new landing page for the reports to quickly see all of the reports and the information they provide. Clicking on a report takes you to the report generation screen like normal. You can also switch back and forth between reports on this page. Added new functionality for viewing reports versus downloading them for easier use.
Employee IDs
We now display the Employee IDs around the website on the Timesheets, Schedules, and Reports just like we do for Job Number and Task Code.
Mobile App 3.10.0
The biggest change is enforcement of "allow always" location permission when both GPS and GPSTrak are required for users. Check out this help article for more information on our GPS requirements. We also updated the Time Clock to show the number of comments on the current job. We also added Conversation support for Customers so you can follow Customers, leave comments on Customers, and also view contacts and attachments. Other changes include allowing skipping days on Time Off requests, updated styles for the CrewClock page, and a bug fix for attachment sizes growing. Many performance improvements to the job and task selectors for clocking in and also for the CrewClock page.
Enhancements and Bug Fixes
Other enhancements around the website include adding Department/Location filters on the Employee list, now importing job addresses from Sage, importing customer notes in QuickBooks Online, fixing a bug where ADP Pay Rates were not be assigned correctly, and also fixing a bug where the Gusto export was failing due to mismatching pay periods and time off exports.
March 16th, 2021
Schedule Update
Another improvement for the schedules. Now shift notes are visible on the pop-up modal so you do not have to "edit" the shift to view them. The Job and Customer are both clickable links so you can quickly navigate to them.
Bug Fixes
Fixed various bugs. Shifts would appear missing with a start time of 11:59 pm, adding multiple shifts in a row on the Timesheets would cause a javascript error, and Missing In notifications were being falsely reported.
Small Enhancements
Multi-select dropdowns now stay open by default in order to allow you to select multiple items without opening them back up, clicking away closes the dropdown. Other enhancements include task codes being added to the website time clock, we will warn you if you have the caps lock on when logging in, and we now list the day of the week when viewing the timesheets for employees.
March 2nd, 2021
Mobile App 3.9.0
This version adds support to view Customer and Contact information on the mobile app. Also adds a push notification for Conversations when there is a new notification based on Jobs you follow or if you have been mentioned in a comment. Fixes a few bugs like editing breaks on the iOS version, and correcting the display when canceling a Time Off request.
Schedule Update
Added a small update to the style on the schedules side panel; updated to more closely match the rest of the website and provide more emphasis on the scheduling calendar.
Bug Fixes
In addition to the bugs fixed in the mobile app release, a few other bugs were addressed. These include the orange dot on the Notification bell icon incorrectly showing up on sign-in, and fixing the time zone on the Sage integration sync log.
Small Enhancements
Update the styles for comments made by deleted users, allows the employee name to still be seen and any messages they were mentioned in. Added the chat bubble on the sign-in screen for easy access to our Support team.
February 16th, 2021
Auto Focus
When visiting a list page (e.g. Jobs List), the cursor will automatically focus on the search bar so you can begin typing right away. This is also true when creating new items like Jobs, Employees, Customers, etc.
Improved Time Off Audit Logs
Added more functionality in the Audit Logs for Time Off events. There is more consistent formatting with the users, policies, and balances involved. Also created a new log entry when a carry-over balance is in effect and limits a full accrual.
February 2nd, 2021
What's New Page
Now you can view information on our latest release to learn about feature releases, product enhancements, and bug fixes. Bookmark this page, or reach it any time from the "What's New" link in the help menu.
January 26th, 2021
Multi-select Dropdown
The dropdowns around the website where you can select multiple items, had a bug fixed so you can hold the CTRL-key in order to easily select items without needing to reopen the dropdown. Will be improved in the future so holding down this key isn't needed.
Reports performance
Optimize reports for greater speed and efficiency, especially for the Pay Rate and Quick Summary reports.
December 1st, 2020
ADP Earnings Code Override
This enhances the ADP Workforce Now integration by being able to export Tasks from ClockShark to specific earnings codes in ADP instead of only the default ones.
November 25th, 2020
ClockShark Conversations
ClockShark Conversations allow admins and employees alike to communicate with each other via a comment thread added to each Job and Customer. This is accessible from both the mobile app (Customers on the mobile app will be available soon) and the website so everyone can communicate with their normal workflow. Everyone that has access to the Job/Customer can be mentioned in the thread so they get a notification that there is something important to see. Jobs and Customers can also be followed so notifications can be sent when there is new activity.
Employee ID
Added an employee ID field that is visible on the CSV export report. Working on expanding this functionality to other pages on the website.
September 22nd, 2020
Quick Summary Report
The Quick Summary report lets you grab a quick snapshot of total hours by Employees, Jobs, Tasks, or Customers. It also has an optional breakdown where you can get the total hours for every other category (e.g. a report that gives you total hours for each employee and the total hours that each employee worked on Jobs).
August 21st, 2020
Mobile App Timeline
The Timeline feature boils down the normal workday of a user and lets them see it. You will be able to see your locations for the day, when you clocked in, switched, took breaks, and view the GPSTraks for the entire day all in a timeline format on the app. This is accessible in the upper right corner of the Time Clock page.
July 6th, 2020
Clock Out Questions Update
Adds functionality to our Clock Out Questions feature so that questionnaires have the option to be asked only on clock out instead of switches. The short answer response is also being increased to 250 characters.
June 23rd, 2020
Job Stages
Released Job Stages which allow you to create custom stages for your company and workflow to help track the life cycle of your Jobs. Also increased the "Job Description" field to 2000 characters and added an "Edit Jobs" manager permission so employees can view/edit Jobs just like admins can.
New Time Off Report
Our new Time Off report provides a lot more useful information while also staying succinct enough to not waste paper and space. New additions include being able to filter by the status of the request, display the totals by Time Off policy, employee and manager notes, and more.
ADP Canada Integration
Now support our ClockShark integration with ADP Canada WorkForce Now customers.
March 13th, 2020
Mobile Time Clock Remodel
Our 3.0.0 version of the mobile app introduced an updated interface that gives the user their visible location, a new Job card for easier access to important information, better Job/Task selectors, a new search bar, and more.
May 5th, 2020
Data Import
The Data Import feature allows you to quickly and easily upload CSV spreadsheets of Employees, Jobs, and Tasks into ClockShark which can drastically reduce time spent doing manual entry.
April 22nd, 2020
Customers
Our new Customers feature is released. Customers allow you to assign jobs to an individual or business, track contact information, provide another layer of tracking and reporting, integrate with QuickBooks Desktop and Online. This will help both admins and employees stay more organized and informed. This is currently available on the website but support will be added to the mobile app.
New Integrations with Gusto, Paychex, MYOB, and a Sage improvement
With our MYOB integration, you can sync up your customers, jobs, employees, and tasks and export time tracked in ClockShark directly into MYOB. There you can use it for job costing, invoicing, payroll, etc.
Our Paychex integration allows you to create an export file in the proper format so you can easily upload time into Paychex.
The Gusto integration lets you track all of your regular time and overtime in ClockShark, match up your employees, and export the time over immediately.
We also updated the Sage 100 integration to support creating new jobs in ClockShark when they are synced over from Sage.
March 23rd, 2020
Overlapping Time Notification
This feature added a check for any overlapping time caused by manual time entry, or employees with syncing differences, and place a clock exception on the timesheet. The admin can also choose to receive an optional email.