From the Employees screen, to add a new Employee click the Add Employee button.
Each Employee will need to have an email address, since email address and password is how your employees will login to the system. If an Employee does not have an email address, you can create a free webmail account at Gmail.com.
When you add an Employee you will need to select either the Employee or Administrator Role. Administrators have full system access including the ability to review and edit time for all Employees, add new Employees, access billing info, etc. Employees have access to clock in or out for themselves, as well as review their time card via the website.
You can also select a color for each Employee. The color you select will be used in some of the system screens to help distinguish employees visually. So this color choice is arbitrary, although it could be used to group or label crews or skill levels, etc. to make working with schedules and time cards easier.
You will need to specify a password for each Employee when they are added. Each Employee should have a unique password. Some companies prefer to use a standard convention, to make it easier for employees to remember passwords, such as first four letters of last name + last four digits of SSN
By default when you add a new Employee they will receive an email with their account info and password, plus instructions to download the mobile app. If you prefer to notify your employees through some other means, you can uncheck the box next to "Send account details and download instructions via email"