Using the Mobile App

Using the ClockShark mobile app is easy and makes time tracking from anywhere a breeze. To get started with the mobile app, it needs to be installed on your smartphone. Search the app store on your phone for "ClockShark" or follow the links below for your device.

Download ClockShark for iOS (Apple iPhone & iPad)
Download ClockShark for Android

Once installed, log into the app using the email address and password provided by your account administrator. If prompted, you’ll need to allow the app to access Location Services.

NOTE: ClockShark does record your location while you work. There is absolutely no GPS tracking by the app unless you are clocked in for work. When you're clocked out, you are not being tracked and no location data is being saved. 

Time Clock


When you first log into the app, you'll see the Time Clock screen. This is the screen you'll use to clock in and out. 

To clock in, select the Job and Task you'll be working on from the drop-down field in the middle of the screen. Then press the "Clock In" button. That's it!

If you need to switch Jobs or Tasks during the day, you don’t need to clock out first. Just select the new Job and/or Task from the menu, then press Switch. 

To go on break or take lunch, hit the "Start Lunch" button. When you come back to work, just hit the "End Lunch" button and you're right back to the same Job and Task you had selected before you left. 

You can also add notes, files, and photos to your time sheet. Simply press the Notes and Attachments area on the Time Clock screen. You can add and edit notes in the Notes sections, or add files and photos in the Attachments section.

When you're done working for the day, just press the Clock Out button and you're off the clock. You do not need to log out of the ClockShark app every day, the Clock Out button will end your shift and stop all time and location tracking. When you return next time, you can just clock in without having to log in first.

Schedule


If your employer is using the scheduling feature in ClockShark, you’ll be able to view your schedule by selecting Schedule from the slide-out menu. Hit the "Hamburger Icon" (yes, that is actually what those are called) to see the slide-out menu.

The Schedule screen will show you all of your upcoming shifts. Pressing on any upcoming shift will take you to the Schedule Detail screen for that shift. The Schedule Detail screen will show you the information about the Job including any notes or files attached to it and where it's located on a map. Use the Route button to get turn by turn GPS driving directions to the job address.

Time Sheets


You can view your current or past time sheets by selecting Time Sheets from the slide-out menu. The Time Sheets screen will show you all of your time segments for each week along with totals for your regular, overtime and break hours. By default, you will see the current weeks time sheet, but you can change weeks using the arrows at the top of the screen by the dates.

By clicking on a time segment on the Time Sheet, you can see the details of that time segment including the job and task selected, the location of the clock punches and any notes or attachments. 

Sync Queue


The ClockShark app works even when there isn't any cell service or wifi. The app will store all clock punches on the device until it reconnects to cellular or wireless internet, at which point it will sync all the data up to the cloud. This sync should happen automatically, but if you want to force it to update now, you can do that from the Sync screen. Access the Sync Queue by pressing Sync from the slide-out menu. The Sync Queue will show a list of anything that needs to be synced. If there is nothing on the list, all your data is already synced. If there are items, you can start a sync by, you guessed it, pressing the Sync Now button at the top of the page.

CrewClock™


This feature is not available on every account. Check with your companies account administrator if you have any questions. 

CrewClock is a feature that allows supervisors and foreman to punch the clock for other employees or for entire crews at once.  You can access this screen by selecting CrewClock from the slide-out menu.

Start by selecting which crew members you want to work with by tapping on their names. With the employees selected, tap the checkmark icon on the top of the screen to bring up the actions menu. Select the option you need for the action you want to take. The options are
  • Clock Crew In
  • Switch Crew
  • Start Crew Lunch
  • End Crew Lunch
  • Clock Crew Out
Depending on which action you select, you may have additional steps to complete the process, such as selecting a new Job and Task when switching your crew or adding notes when clocking your crew out. The final step is to confirm the action and you're done.

Who's Working Now


This feature is not available on every account. Check with your companies account administrator if you have any questions.     

The Who's Working Now screen, as you probably guessed by the name, will show you a list of everyone clocked in right now and their location on a map. You can access this screen by selecting Who's Working Now from the slide-out menu. 

The map on the top of this screen shows you the location of each clocked in employee with a pin in their employee color. You can set each employees color by editing their employee record in the admin website. Below the map is a list of all the employees shown on the map.

Pressing the name of the employee in the list will zoom the map to their location so you can see where they are. You can see the details of each employee's current time segment by clicking on the information icon next to their names on iOS or by clicking the "View Details" link on Android. 


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